Sage 50 Acounts Plus Standard Modules
Accounts Receivable Features and Benefits:
- Invoice Transaction Drill down
- Invoices & Credits by batch, product / service invoice
- Discount Options
- Discounts by each product, per customer
- 5 Level Qty Break Discount Matrix
- Flat Rate Discount per Customer
- Discount by Invoice Value
- Manual Discount during invoice
- Multiple delivery address
- Handles payment on account / deposits
- Track Customer Transaction Disputes
- Customer refund function
- Customer Record Search Function
- Email PDF Invoices and Statements
- On screen Transaction Activity and Aged Analysis
- Export to Customer records / transactions to excel
- Many Customer Accounts Receivable Reports
Accounts Payable Features and Benefits:
- Purchase Order Transaction Drill down
- Invoices & Credits by batch or Purchase Order
- Multiple delivery address
- Handles payment on account / deposits
- Track Supplier Transaction Disputes
- Supplier refund function
- Email PDF Purchase Orders
- Cheque and Remittance Printing
- On screen Transaction Activity and Aged Analysis
- Supplier Record Search Function
- Export to Supplier records / transactions to excel
- Many Supplier Accounts Payable Reports
Product / Inventory Features and Benefits:
- Alpha Numeric Product Codes
- Product Categories and Departments
- Stock / Non Stock and Service Product Types
- Discount Options
- Discounts by each product, per customer
- 5 Level Qty Break Discount Matrix
- Flat Rate Discount per Customer
- Discount by Invoice Value
- Manual Discount during invoice
- Bill of Materials Up to 50 Products / BOM + Sub Levels
- Negative Stock Option
- Stock Reorder Level / Reorder Qty Control
- Stock Allocation and On Order Information
- Stock Drill Down to Purchase Order or Sales Order
- Import and Export Product Records to Excel
- Global Price Update Function
- Stock Take Function
- Stock Control and Activity Report
Customer Quotations
Many businesses submit quotations in the hope of attracting new business. When the customer accepts the quotation, you will convert it to a Sales Order or an Invoice.
When you create a quotation in Sage 50 Accounts Professional it is given a status of Open. From this point it may become:
- Won - A quotation automatically becomes Won when you convert it to an order or invoice.
- Lost - A quotation becomes Lost when you amend it and mark it as such. The status of a Lost quotation can be amended to make it Open again.
- Expired - A quotation automatically becomes Expired after it has been Open for a time-out period longer than you specify on the record. An expired quotation can become Open again, if you amend the expiry date.
Invoicing Features and Benefits:
- Create Product or Service Invoices
- Create Pro-forma Invoices
- Create Memorised and Recurring Invoices
- Cash Payment of Invoice at time of posting
- Take Deposit Payment on Invoice
- Ship to Multiple Delivery Address's
- Auto of Manual Invoice Numbering
- Invoice Search and Reporting
- Unlimited Invoice Templates
- Add Company Logo and Customise Invoice
- Add Text or Memos to Invoices
Sales Order Processing Features and Benefits:
- Create Sales Order from Quotations or Pro-forma Sales Orders
- Produce Warehouse Pricking Slips
- Allocate (Reserve) Stock and Part Deliver Orders
- Produce Goods Delivery Notes for Dispatched Orders
- Invoices are automatically created for Dispatched Sales Orders
- Place Sales Orders on Hold or Cancel
- Cash Payment of Invoice at time of posting
- Take Deposit Payment on Sales Order
- Create Memorised and Recurring Sales Order
- Cash Payment of Sales Order at time of posting
- Ship to Multiple Delivery Address's
- Auto of Manual Invoice Numbering
- Stock Shortfall Ordering Function for Sales Order Requirements
Purchase Order Processing Features and Benefits:
- Generate a Purchase Orders from outstanding Sales Orders that cannot be created from existing stock levels.
- Automatically create Purchase Orders for Inventory items that are running low.
- Goods Received Notes option provides a quick and easy way of recording the deliveries you have received.
- Create Purchase Order Invoice from your Purchase Order
- Part deliver items on Purchase Orders
- Create Memorised and Recurring Purchase Orders
- Multiple Delivery Address's function
- Auto of Manual Purchase Order Numbering
- Customise your Purchase Order Templates
- Print, Fax or E-mail (PDF/ Htm) your Purchase Order
- Use Standard Purchase Order Reports or customise your own.
General Ledger Features and Benefits:
- Numeric Ledger Codes with Sub-Account Option.
- Create Multiple Chart of Accounts Layouts.
- Budgeting
- Standard budgeting, a basic budgeting feature you can use to view your budget, actual's and previous years figures.
- Advanced budgeting that includes up to five years historical figures and is designed to improve budget set up.
- Use Departments to monitor the performance of different areas in your business. Each transaction you record can be linked to a department which represents one of your business areas. Generate reports or check the activity associated with each business area.
- Built in auto Journal Reversal Tool.
- Memorise Re-curing Journals.
- Prepayment and Accrual processing.
Project Costing Features and Benefits:
- Project Costing provides the features you need to maintain accurate details about projects, and helps you to track and evaluate the costs incurred. Understanding a project's costs helps you manage projects more efficiently and make them more cost effective.
- You can enter and monitor all of the costs associated with each project. This means you know exactly how much it costs your business to complete a project, and how much to charge your customer to ensure that your business makes a profit. You can also avoid costly overruns by tracking expenditure.
- All types of businesses use project costing, from tradesmen such as plumbers and electricians operating their own businesses, to larger companies engaged in construction or manufacturing.
Financial's Features and Benefits:
- Full numbered Audit Trail is a complete record of your transaction activities and is often requested by auditors during their investigations.
- Financial's Search function can search your entire transaction history for Values, Tax Codes, Transaction Reference Etc.
- Reports
- Profit and Loss
- Balance Sheet
- Trial Balance
- Audit Trail
- Plus more
- Archive previous year company data.
- Departmental transaction and Budgeting.
- Quick Ratio Tool: See immediately the current ‘liquidity’ position of your company based upon the data available. By comparing the debit and credit balances, the program will show the net balance.
Banking Features and Benefits:
- GL Payments and Receipting.
- Customer Receipts and Supplier Payments.
- Memorise GL Payments and Receipts.
- Supplier Remittance Printing.
- Supplier Cheque Printing.
- Electronic Banking.
- Bank Reconciliation.
- Cash Flow option allows you to plan payments to your suppliers, expected incomes, expected expenditure and variable payments such as wages and utility bills.
- Bank Transfer Tool - Funds between Bank Accounts.
- Recurring transactions Eg Loan Payments Etc.
- Bank, Credit Card, and Cash type accounts.
- Reporting.
Fixed Assets Features and Benefits:
- Keep control of depreciation and make sure that your company’s profit & loss and balance sheet accounts are updated with accurate monthly depreciation values.
- Depreciation Methods:
- Straight
- Reducing
- Write off
- Fixed Asset Disposal Method
- Automatically post Depreciation at each Month end
- Fixed Asset Reports
- Quick Asset Valuation at the press of a button
File Maintenance Features and Benefits:
- Check Data Files Tool
- The Check Data facility lets you check the validity of your data files and, in certain circumstances, correct any data corruption.
- Transaction Entry Correction
- Often mistakes are made when entering transactions. You can correct them provided the associated transaction entries have not been cleared from the audit trail. Sage 50 Accounts generates the necessary adjustments for you.
- Re-index Data Tool.
- Compress Data Files Tool
- Returns unused file space is free disk space.
- Rebuild Data Files
- Create new data files for all, or selected, parts of an existing company data set.
Reports & Searching Features and Benefits:
- The Report Designer generates and prints all of the reports and stationery that your business needs.
- Create new or modify existing reports.
- Statements, Labels and Letters.
- Add Logos, Lines and Boxes Etc.
- Huge range of standard reports for each module.
- Print, Preview, Email or Save as Files CSV, PDF, HTM, XLS (Excel).
- Send Transactions direct to Excel.
- Module and Global Transaction Search Tools.
- Wildcard Search Function.
- Memorise custom searches for future use.
- Modify Module Grid Layouts.
- Change Module columns sort order.
User Access / Security Features and Benefits:
- Access Rights feature lets you set individual passwords for each person who has access to Sage 50.
- You can restrict which ledgers, menus and windows each user can use, and you can hide your bank
and nominal balances from certain users if necessary.
- Create new user accounts based on other users with the copy function.
GST and BAS Features and Benefits:
- Tax Codes can be adjusted for various %
- Tax Codes are entered with every transaction
- Adept Bas Add-on is an optional for Sage 50 in Australia. See Adept Add on Page http://www.mpsonline.com.au/Products/BusinessManagement/Sage50Addons.aspx
- Comes with Australian BAS and New Zealand GST Forms as standard.
- Can handle multiple Tax Forms.
- Automatic updates keep the program up to date.
- Library of pre-designed Tax Forms and Reports that can be downloaded and installed automatically.
- Drill down to the individual transactions that have been used for a return.
- Automatic drillable archives are created when a form is submitted.
- Forms and Reports are generated in HTML format for maximum flexibility.
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Multi user / Network Features and Benefits:
- 10 User Client Access.
- Access Permissions per user.
- Quick access to logged in user list.
- Network Environment
- Windows XP
- Windows Vista
- Windows 7
- Windows 8
- Windows Server
- Windows Small Business Server
- Terminal Services Client
Third Party Expansion Features and Benefits:
- Through the use of Sage Data Objects SDO third party Software Developers and
customise add-on solutions to suit most niche business.
Sage 50 Accounting